Installed for you. Owned by you.

One AI that knows your whole business

Files, email, CRM, accounting and phones connected to one private company brain. Ask it about any client, job or document. It runs on hardware you own.

  • You own the hardware and the data
  • Care plan is month to month
  • Setup refunded if it isn’t working in 30 days

Get a free AI exposure check

A 20-minute call about how your team uses AI today and whether a private system makes sense. If it does, you get a fixed quote.

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At a glance

The short version

What it is
An AI system that runs on a workstation in your office instead of on an AI company’s servers. It answers from your own files and business systems.
Who installs it
Fountainhead, based in Middle Tennessee. We build it on your data, connect your systems, train your team and look after it.
The hardware
A workstation built by Spectre Computers in Nashville. You buy it once and you own it.
Where we work
On site within about two hours of Nashville. Shipped and finished remotely anywhere else in the United States.
What it costs
Setup from $5,000, hardware from $9,999 and a care plan from $500 a month.
Who it is for
Businesses that handle client or company information they do not want on an outside AI company’s servers, such as law and accounting firms.

See it work

Three questions, answered from a firm’s own files

A real recording, shown in real time: a private assistant answering three questions from four sample documents on one desktop PC. Nothing was sent to an outside AI service. Recorded with Open WebUI, an open-source chat interface, and a small open model. Client systems run larger models on a workstation built for the job.

The problem

Why owners want one company brain

Answers are scattered across your apps

Leaders and teams lose 25% of their time just searching for answers, according to Atlassian’s 2025 survey of 12,000 knowledge workers and 200 executives.

Source: Atlassian, State of Teams 2025

One place to ask about anything

Files, email, CRM, accounting and phones are connected to one company brain. Anyone on the team can ask about a client, job, invoice or call in plain English.

Built and managed for you

We set it up around how your company works, install it on hardware you own and keep it running on a month-to-month care plan. Nobody on your team has to manage it.

What you get

A company brain that lives in your building

A private assistant for everyone on your team

A chat assistant that answers from your own documents and shows which file each answer came from.

Connected to the systems you already use

We connect it to your shared files, email, CRM, accounting and phones, so there is one place to ask about a client, a job or a document.

A machine built for it

It runs on a workstation built by Spectre Computers in Nashville and installed in your office. You buy it once and you own it.

Installed and looked after

We set it up, connect your systems, train your team and keep it updated under a monthly care plan.

How it works

From first call to running system

  1. 1

    Free AI exposure check

    A 20-minute call. We look at how your team uses AI today and where company data is going.

  2. 2

    A fixed quote

    One price for setup, one for hardware and one for the monthly care plan. No hourly billing.

  3. 3

    Install

    We build and configure the machine, then connect it to your systems. On site within about two hours of Nashville; shipped and finished remotely anywhere else in the United States.

  4. 4

    Care plan

    Updates, monitoring and changes as your business changes. Month to month.

Packages and prices

One price to set it up. A flat monthly to run it.

Private Assistant

Up to about 10 staff

Setupone time
$5,000
Hardwarebought once
$9,999
Care plana month
$500
  • A private chat assistant for your team
  • Answers from your own documents
  • Installed on a workstation you own
  • Training for your team
Get a fixed quote

Company Brain

Main package

10 to 40 staff

Setupone time
$12,000
Hardwarebought once
$9,999 to $17,299
Care plana month
$1,250
  • Everything in Private Assistant
  • Connected to your email, shared files, CRM, accounting and phones
  • One place to ask about any client, job or document
Get a fixed quote

Brain + Operations

More than 40 staff, or several offices

Setupone time
From $25,000
Hardwarebought once
$17,299 to $23,499
Care plana month
$2,500
  • Everything in Company Brain
  • Larger teams and more than one office
  • Custom reports and screens, scoped with you
Get a fixed quote

What a 20-person firm pays

On the Company Brain package, at the lowest hardware price.

Setupone time
$12,000
Hardwarebought once
from $9,999
Care plan12 months at $1,250
$15,000
First yearall three together
from $36,999

Every year after that: $15,000 for the care plan. The hardware is already yours.

Hardware is a workstation built by Spectre Computers in Nashville, at its published price. You buy it once and you own it. See the machines.

Founding client offer: the first three clients get 30% off the setup fee in exchange for a published case study.

Prices last updated .

The arrangement

Yours, not rented

You own the hardware

It is your machine from the day it is paid for.

You own your data

It stays on that machine, in your office.

It keeps running if you cancel

The care plan is month to month. If you stop it, the system keeps working. Only updates and support stop.

30-day guarantee

If it isn’t answering questions from your own documents within 30 days of install, we refund the setup fee.

Questions

Straight answers

What is private AI?

An AI system that runs on hardware you own instead of on an AI company’s servers. Your documents, questions and answers stay on a machine in your office. We build it on your company’s own data, connect it to the systems you already use, and look after it.

What is a company brain?

Our name for a private AI system connected to what your business already runs on: shared files, email, CRM, accounting and phones. Instead of searching each one, your team asks one assistant about a client, a job or a document. It answers from your own data, shows which file each answer came from, and runs on hardware you own.

Who installs private AI for small businesses?

Fountainhead does. We are based in Middle Tennessee and install private AI systems for small and mid-sized businesses across the United States. Within about two hours of Nashville we install on site; everywhere else the machine arrives configured and we finish the setup remotely. The workstation is built by Spectre Computers in Nashville. We connect it to your files and systems, train your team and look after it under a monthly care plan.

Is it safe to put client documents into ChatGPT?

It depends on the account and on what you have promised your clients. On its business plans, OpenAI says it does not train its models on your data by default and that the data stays yours. The documents are still stored and processed on OpenAI’s servers, and 67% of employees who use AI on work devices reach it through non-company accounts. If your clients, your regulator or your own policy say their documents must not go to an outside company, use a system that runs on hardware you control.

Sources: OpenAI on business data; Verizon 2026 Data Breach Investigations Report, summarised by Kiteworks

Is it as good as ChatGPT?

For answering questions from your own documents, drafting, summarising and pulling information out of files, it does the job well. For long, complicated multi-step reasoning, the largest cloud models are still ahead, and we will tell you plainly on the exposure check if your work needs one.

Don’t the business plans from OpenAI, Microsoft and Anthropic already keep my data private?

They say they do not train on business customers’ data, and for many companies that is enough. A private system is for firms that don’t want client data on any outside company’s servers at all, that want one system connected to everything, or whose staff are quietly using personal accounts anyway.

How much does private AI cost for a small business?

Three packages. Private Assistant: $5,000 setup and $500 a month. Company Brain: $12,000 setup and $1,250 a month. Brain + Operations: from $25,000 setup and $2,500 a month. Hardware is extra and bought once: $9,999 to $23,499 depending on the size of the team. For example, a 20-person firm on Company Brain pays from $36,999 in the first year ($12,000 setup, hardware from $9,999 and $15,000 for the care plan) and $15,000 a year after that. You get a fixed quote after the exposure check.

Who owns it?

You do. The hardware is yours and your data stays on it. The software framework is ours and you get a permanent licence to the version we install, so the system keeps working if you ever cancel the care plan. Only updates and support stop.

Do you have to be on site?

Within about two hours of Nashville, Tennessee we install on site. Anywhere else in the United States the machine arrives configured and we finish the setup remotely.

What can it connect to?

Shared files and email in Microsoft 365 or Google Workspace, your CRM, your accounting system and your phones. We confirm exactly which of your systems can be connected on the exposure check, before you pay anything.

What is the founding client offer?

The first three clients get 30% off the setup fee. In return we ask to publish a case study with your firm’s name once the system is running.

What if it doesn’t work for us?

If it isn’t answering questions from your own documents within 30 days of install, we refund the setup fee. The hardware is yours either way.

More on private AI

Keep reading

See where your company’s data is going

The exposure check is free and takes 20 minutes. If a private system makes sense, you get a fixed quote.

Get a free AI exposure check

or call (615) 551-2836