Pricing

One price to build it. A flat monthly to manage it.

Setup is $6,000 to $12,000, based on how much data you have and how many software platforms we connect. Your quote fixes it before we start.

Main package

Company Brain

10 to 40 staff

Setupone time
$6,000 to $12,000
Management plana month
$1,250
  • Connected to your files, email, CRM, accounting and phones
  • Asked in Microsoft Teams, ChatGPT or Claude
  • Answers from your own records, with where each answer came from
  • Built in your own cloud and AI accounts
  • Training for your team
  • Managed every month: upkeep and small changes
Get a fixed quote
Add-on

Custom Automations

Added to Company Brain, for a business that wants new things built every week

Monthlyon top of your management plan, $5,750 in all
+$4,500
  • A weekly consultation with us
  • 10 hours a week of building for your business
  • Custom automations, workflows and small applications
  • Unused hours roll over, within limits set in your agreement

For example:

  • An AI agent that handles one task end to end
  • Every new lead followed up by email and text within minutes
  • A CRM set up around how your team sells
  • Appointment reminders sent by text and email
  • Documents and contracts filled in from your records
Ask about the add-on
Add-on

Custom App or Project

A desktop or mobile app, or a one-off project, built for your business and connected to your company brain

Pricea fixed quote for each project
Case by case

For example:

  • A customer portal: status, documents, invoices and payments in one login
  • An employee portal: schedules, time off, policies and training
  • A field crew app: today’s jobs, photos, checklists and customer sign-off
  • Inventory and equipment tracking with barcode scanning
  • Online booking and scheduling for your customers
  • An on-site quoting app for your sales team
  • Approvals on the go: purchases, time sheets and expenses
  • Your data moved off legacy hardware and software, checked and cleaned
Ask about a project

Need it on a machine in your office? If your data can’t go to any outside cloud or AI company, Spectre Computers installs a private AI brain on a machine you own. Install from $2,500 plus hardware.

See Spectre’s private AI

What we’ve built for our clients

A mix of both add-ons, each tagged with the systems it touches.

  • A sales dashboard that reads live from your CRMCustom AutomationsCRM
  • A customer portal: status, documents, invoices and payments in one loginCustom App or ProjectWebsiteCRMAccounting
  • A quote and proposal tool priced from your own price listCustom AutomationsCRM
  • Your data moved off legacy hardware and software, checked and cleanedCustom App or ProjectAny software
  • Contracts sent for e-signature straight from the CRMCustom AutomationsCRME-signature
  • A field crew app: today’s jobs, photos, checklists and customer sign-offCustom App or ProjectMobileCRM
  • Every call and text logged on the customer’s recordCustom AutomationsPhonesCRM
  • An employee portal: schedules, time off, policies and trainingCustom App or ProjectFilesEmail
  • A shared folder made for every new leadCustom AutomationsFilesCRM
  • Systems kept in sync every night: sites, contacts and accountsCustom AutomationsCRM
  • Card expenses coded to the right jobCustom AutomationsAccounting
  • Overdue invoices reconciled for collectionsCustom AutomationsAccounting
  • Bills entered, approved and paid without retyping themCustom AutomationsAccountingEmail
  • A weekly numbers report in the owner’s inbox every MondayCustom AutomationsCRMAccountingEmail
  • QuickBooks and your CRM kept in step, so nobody types an invoice twiceCustom AutomationsAccountingCRM
  • New clients and new hires onboarded with forms, folders and tasks made for themCustom AutomationsFilesEmailCRM

Paid to Fountainhead

  • The setup fee, once
  • The management plan, monthly and month to month

Paid to your providers, directly

  • Your cloud hosting account
  • Your AI: your ChatGPT or Claude plan, and the AI account the Teams agent uses

Your cloud hosting and AI usage are billed to you directly by those providers, in your own accounts. We add nothing on top, and your fixed quote lists the accounts you’ll need.

Your First Year With Us

A 20-person firm on the Company Brain package.

Setupone time
$6,000 to $12,000
Management plan12 months at $1,250
$15,000
First yearboth together
$21,000 to $27,000

Every year after that: $15,000 for the management plan.

Typical monthly AI spendpaid to your providers, not to us

$300 to $600 a month

Cloud hostinga small server, database and backups
$100 to $150
AI usageabout 10 questions per person each workday
$200 to $450

An estimate for 20 people from the providers’ published prices, not a quote. ChatGPT or Claude seats your team already pays for are separate. Your fixed quote includes the estimate for your firm.

Prices last updated .

The management plan

What we do every month

  • Keeps every connection working when your software changes
  • Makes small changes as your business changes
  • Monitoring and updates
  • Answers your team’s questions

Month to month

No long contract. Stop the management plan whenever you like.

It keeps running

Everything is built in your accounts. If you stop the management plan, management stops and the automations keep running.

No per-user fees

One flat monthly price, however many people on your team use it.

30-day guarantee

If it isn’t answering questions from your own documents within 30 days of setup, we refund the setup fee.

Get your fixed quote

The consultation is free and takes 30 minutes. If a company brain makes sense, you get a fixed quote.

Book a free consultation

or call (615) 551-2836